General Documentation

This Manual describes the Batch Transactions Module of the Integrated Banking System. It is designed to enable the user to understand and become familiar with the Module. The manual offers an explanation of the fields the user will encounter within this module. It covers the options that enable the user to access batch entries directly that can not be accessed through other modules. This Module also encompasses the Previous Month Processing and the Previous Year Process.  DOWNLOAD
This Manual describes the Collateral Control Module of the Integrated Banking System. It is designed to enable the user to understand and become familiar with the Module. The manual offers a detailed explanation of the fields the user will encounter within this module. It covers the placing and removal of collateral, the maintenance and updating of the collateral records and collateral as overdraft protection. The Collateral Control Module also encompasses the collateral on Letters of Credit, Loans and Lines of Credit. In the manual, the user will find a complete reproduction of screens and reports applicable to this Module. DOWNLOAD
This Manual describes the Deals Module of the Integrated Banking System. It is designed to enable the user to understand and become familiar with the Module. The manual offers a detailed explanation of the options the user will encounter within this module. It covers Certificates or Deposits, Loans, Investments, Acceptances, etc. The Deals Module also encompasses Federal Funds, Commercial Loan Payments and various reports associated with these deals and contracts. DOWNLOAD
This Manual describes the Foreign Exchange Module of the Integrated Banking System. It is designed to enable the user to understand and become familiar with the Module. The manual covers the establishment of the parameters needed for processing the purchase and sale of Spot and Forward Foreign Exchange (F/X) Contracts. It discusses the Broker’s Files, the Approval of Contracts, Dealer Slips, Back Office functions, and The Methodology for the Handling of the Foreign Exchange Currency. The manual encompasses the procedures for creation of new contracts and maintenance of existing ones. In the manual, the user will find a complete reproduction of screens and reports for the processes applicable to this Module. DOWNLOAD
The General Ledger User Manual 4.5 provides a step-by-step explanation of the screens and fields the user will encounter within the e-IBS® 4.5 General Ledger Module. It covers the opening of new General Ledger Accounts, their maintenance, and an overview of their closing. The General Ledger Module also encompasses the creation of Cost Centers, the set-up of Amortization Parameters, Budgets and Reconcilable Accounts. The manual covers all of the module’s nine menu options:
> Account Master
> Cancellation
> Batch Trans Input
> Batch Approval
> Cost Center Maintenance
> Amortization/Accrual
> Budget Master File
> Interbank Consolidation
> General Ledger ApprovalDOWNLOAD
This serves as an Overview of the Internet Banking System. The D-IBS System is designed to offer customers accessibility 24 hours a day, using any personal computer with connections to the Internet. This system encourages a customer to maintain a variety of services with the same bank encouraging customer retention. The system is an efficient and secure financial tool that enables a bank to directly market their products and cross sell their services while reducing costs. The D-IBS is an efficient system designed using state-of-the-art technology that takes the bank and its clientele well into the new millennium with increased productivity and cost reduction. DOWNLOAD
This Manual describes the Letter of Credit Module of the Integrated Banking System. It is designed to enable the user to understand and become familiar with the Module. The manual offers an explanation of the fields the user will encounter within this module. It covers the Service Charge Structure, the Documents, Texts and Formats, Assignment of a Letter of Credit to a Different General Ledger Account. This Module also encompasses the incoming Letters of Credit via SWIFT and the RBS plus the Approval of the Letter of Credit. DOWNLOAD
This Manual describes the Lines of Credit Module of the Integrated Banking System. It is designed to enable the user to understand and become familiar with the Module. The manual offers a detailed explanation of the fields the user will encounter within this module. It covers the opening of lines of credit, their maintenance, and closing. The Lines of Credit Module also encompasses the Letters of Credit Approval (exceeded limit) and Loan Approvals (exceeded limit). In the manual, the user will find a complete reproduction of the screens and reports applicable to this Module. DOWNLOAD
This Manual describes the Paying and Receiving Module of the Integrated Banking System. It is designed to enable the user to understand and become familiar with the Module. The manual offers a detailed explanation of the fields the user will encounter within this module. It covers establishing the parameters for incoming and outgoing communications, Fed., SWIFT, Telex, and internal transfers. The Paying and Receiving Module also encompasses the procedures and variations for the receipt and transmission of the various communications methods. In the manual, the user will find a complete reproduction of screens and reports applicable to this Module. DOWNLOAD
This documents details the technical processing once the OFAC file is downloaded to IBS. In includes conversion algorithm table and various search examples. DOWNLOAD
This Manual describes the Retail Accounts Module of the Integrated Banking System. It is designed to enable the user to understand and become familiar with the Module. The manual covers the Demand Deposit Accounts, Savings Accounts, Money Market Account, etc. It discusses the opening of new accounts, their maintenance and an overview of their closing. The Retail Accounts Module also encompasses the Placement and Release of Holds and the Assignment of an Account to a Different General Ledger Number. In the manual, the user will find a complete reproduction of the screens and reports applicable to this Module. DOWNLOAD
This Training Guide is designed to enable the user to understand and become familiar with the Security Module of the Integrated Banking System (IBS). The Guide contains two main sections that cover Maintenance Programs and Service Procedures, and offers easy access to screens and menus included in the training. It allows the user to interact with the Instructor’s presentation and make notations in the Guide to assist the user in fully understanding the task to be completed. DOWNLOAD
This manual is designed to enable users to understand and become familiar with the System’s Compliance with regulatory requirements. The system enables financial institutions to comply with these requirements and monitor monthly activity of customers and accounts through an array of options. At the relationship’s origin, the bank establishes parameters that determine customer’s estimated monthly activity in accounts, this will establish a profile for that customer from which a variance may be determined. The system will compare the actual activity with the established parameters. The manual offers an overview of the system’s compliance with the following Acts and Federal Reserve Regulations:
> Anti-Money Laundering Activity Control
> O.F.A.C.
> Know Your Customer requirements
> Federal Reserve Bank Reports Requirements
> Legal Lending Limit
> Regulation CC – Expedited Funds Availability Act
> Regulation D – Money Markets and Savings Accounts
> Regulation DD – Truth in Savings/ (APY)
> Regulation O – Insider Lending
> Bank Secrecy Act/Large Currency Transaction Report (Form #4789)
> Regulation K – International Banking
> IRS Form 1098 and Form 1099-Int/1099-Misc.
> IRS Forms W8/W9
> IOTA Accounts
The manual also includes information of primary importance to Datapro, Inc.’s client banks to assist them in maintaining proper compliance with the Bank Secrecy Act (BSA) / U.S.A. Patriot Act / The International Money Laundering Abatement and Financial Anti-Terrorism Act of 2001. This material has been included herein to serve as a possible guide for our clientele in monitoring these compliance requirements. Please bear in mind that this material is offered as a guide, and is not to be construed as the only required content of each client’s regulatory responsibilities. DOWNLOAD

Manuals for e-IBS® 4.5

The OFAC User Manual IBS 4.5 describes in detail the Office of Foreign Assets Control system. The Office of Foreign Assets Control monitors nationals, persons or entities designated as suspect or prohibited from doing business in the United States. This includes countries with embargoes or sanctions prohibiting the transaction of business.
The OFAC User Manual IBS 4.5 contains a thorough description of the system, its processing logic, the menu of the IBS OFAC application, as well as examples of the OFAC reports generated by the system. DOWNLOAD
The Certificates of Deposit User Manual 4.5 provides step-by-step directions for the utilization of the e-IBS® 4.5 Certificates of Deposits module. The manual covers the module’s thirteen menu options:
> New
> Maintenance
> Early Withdrawal
> Transactions
> Approval
> Inquiry
> Statements > Place Hold
> Opening Queue
> Print Receipt
> Product Change
> G/L Change
> New IRA Account
In addition, the manual includes a list of Certificates of Deposit Reports generated by the system. DOWNLOAD
The Collaterals User Manual 4.5 provides step-by-step directions for the proper utilization of the e-IBS® 4.5 system’s Collaterals Module. For ease of processing and management of collaterals, the Collaterals Module is composed by five menu options:
> New/Maintenance
> Approval
> Inquiry
> Placement
> Overdraft – DealsDOWNLOAD
The Credit Lines User Manual 4.5 provides step-by-step directions for the proper utilization of the e-IBS® 4.5 system’s Credit Lines module. The Credit Lines User Manual covers the module’s six menu options:
> New/Maintenance
> By Customer
> By Type
> Incidence
> Financial Limits
> Approval DOWNLOAD
The Customer User Manual 4.5 provides step-by-step directions for the proper utilization of the e-IBS® 4.5 Customers module, which among others, enables the user to input new customers, update customer’s existing data, approve transactions or the purchase of the bank’s products by a customer, perform inquiries as to the customer’s asset position, and overall status with the bank or financial institution. The manual covers the module’s seven menu options:
> New
> Maintenance
> Approval
> Inquiry
> Position
> e-Funds
> Payment Instructions DOWNLOAD
The Escrow User Manual 4.5 provides step-by-step directions for the proper utilization of the e-IBS® 4.5 system’s Escrow Module. The Escrow User Manual covers the module’s three menu options:
> Payment to Companies
> Payment Approval
> Escrow Analysis DOWNLOAD
The Financial Transactions User Manual 4.5 provides step-by-step directions for the proper utilization of the e-IBS® 4.5 Financial Transactions module. The Financial Transactions User Manual covers the module’s eleven menu options:
> Transaction New
> Transaction Maintenance
> Rejected Queue
> Transaction Inquiry
> Transaction Approval
> Repair Swift Payment
> Swift Approval
> Free Format
> Free Format Inc.
> Free Format Approval
> ABA Numbers Swift ID. DOWNLOAD
The Fixed Assets User Manual 4.5 provides step-by-step directions for the proper utilization of the e-IBS® 4.5 Fixed Assets application. The Fixed Assets User Manual covers the module’s seven menu options:
> New
> Maintenance
> Locations
> Assets Classes
> Cross References
> Vendors
> Depreciation/Amortization DOWNLOAD
The General Ledger User Manual 4.5 provides a step-by-step explanation of the screens and fields the user will encounter within the e-IBS® 4.5 General Ledger Module. It covers the opening of new General Ledger Accounts, their maintenance, and an overview of their closing. The General Ledger Module also encompasses the creation of Cost Centers, the set-up of Amortization Parameters, Budgets and Reconcilable Accounts. The manual covers all of the module’s nine menu options:
> Account Master
> Cancellation
> Batch Trans Input
> Batch Approval
> Cost Center Maintenance
> Amortization/Accrual
> Budget Master File
> Interbank Consolidation
> General Ledger Approval DOWNLOAD
The General Parameters User Manual 4.5 guides the user through the process of establishing the e-IBS® 4.5 system’s control parameters, classifications, codes, tables, and all necessary data to standardize and control the various modules of the e-IBS®. The module is composed of twenty-five menu options, among them are:
> Bank Control
> Interbank/Interbranch
> Offset Accounts
> Reference Codes
> Paying & Receiving
> Loan Parameters
> Rates & Charges Retail
> Withholding & Taxes
> Foreign Exchange DOWNLOAD
The Instrument Maintenance Manual 4.5 provides step-by-step directions on how to manage an Instrument through the utilization of the e-IBS® Portfolio module’s Instrument Maintenance menu option. DOWNLOAD
The Internet Banking User Manual 4.5 provides step-by-step directions for the proper utilization of the e-IBS® 4.5 system’s Internet Banking module, through which the user can define parameters, open and give maintenance to new and existing customers (personal or corporate) as well as reactivate users IDs. The module is composed of nine menu options:
> Control Parameters
> New Personal
> New Corporate
> Maintenance Personal
> Maintenance Corporate
> Activate New Users
> Reactive Users
> Update
> Proc. File DOWNLOAD
The Letters of Credit User Manual 4.5 provides step-by-step directions for the proper utilization of the e-IBS® 4.5 system’s Letters of Credit Module. The module is composed of eight menu options:
> Standard Service Charges
> Service Charges By Customer
> Product Change
> General Ledger Change
> Inquiry
> Statement
> New
> Maintenance DOWNLOAD
The Loans User Manual covers the different modules that affect loan processing in the system (General Ledger, Retail Accounts, and Parameters) and provides relevant information on the tracking and maintenance of loan operations in the e-IBS® 4.5 system’s Loans Module. The manual covers the module’s twenty-one menu options:
> New
> Maintenance
> Payment
> Transactions
> Approval
> Inquiry
> Statements
> Opening Queue
> Payment Queue
> Renewal
> Financial Calculators
> Reversal
> Loan Cost FASB 91
> Product Change
> General Ledger Change
> Release Partial Early
> Payment Schedule
> Payment Conditions
> New Participation
> Paid Thru Dates
> Charge-Off/Recovery
In addition, the manual includes a list of Loans Reports generated by the system. DOWNLOAD
The Payment Orders User Manual 4.5 provides step-by-step directions for the proper utilization of the e-IBS® 4.5 system’s Payment Orders Module. The module facilitates the process of creating and managing Payment Orders through three main menu options:
> Payment Orders
> Payment Order Inquiry
> Payment Order Approval DOWNLOAD
The Products User Manual 4.5 provides step-by-step directions for the creation of products within the e-IBS® 4.5 system and the utilization of the e-IBS® system’s Products Module. DOWNLOAD
The Retail Accounts User Manual 4.5 provides step-by-step directions for the utilization of the e-IBS® 4.5 Retail Account and Checkbooks modules. The manual reviews the Retail Accounts module’s 14 menu options:
> New
> Maintenance
> Approval
> Inquiry
> Statements
> Stop Payments
> Place Hold
> Cancel
> Opening Queue
> Relations
> Anti Money Launder
> Account Analysis Other Transactions
> Product Change
> G/L Change
> IOTA Set-Up
as well as the Checkbook module’s 6 menu options:
> Inquiry
> Special Request
> Checkbooks Received
> Checkbook Sales
> Checkbook Approval
> Manual Input
Additionally, the manual includes a list of Retail Account Reports generated by the system. DOWNLOAD
The Safe Deposit Box User Manual 4.5 provides step-by-step directions for the offer and management of safe deposit boxes within the e-IBS® 4.5 system. DOWNLOAD
The Savings Accounts User Manual 4.5 provides step-by-step directions for the utilization of the e-IBS® 4.5 Savings Account module, which is composed of ten menu options:
> New
> Maintenance
> Approval
> Inquiry
> Statements
> Place Hold
> Cancel
> Opening Queue
> Product Change
> General Ledger Change DOWNLOAD
The Security User Manual 4.5 provides step-by-step directions for the establishing of User Profiles and Access To Menu Options within the e-IBS® 4.5 Security module. The Security module is composed of five menu options:
> EOD Reports
> Database Access
> User’s Profile
> Bank Branch Access
> Control Parameters for Password DOWNLOAD
The Treasury User Manual 4.5 provides the user step-by-step directions for the utilization of the e-IBS® 4.5 Treasury and the Treasury Parameters modules. The manual covers all of the module’s ten menu options:
> Dealer Slip
> Back Office
> Treasury Approval
> Transactions
among them; and it reviews all of the Treasury Parameters module’s menu options, through which the user can establish the parameters for Settlements, Financial Limits, Bloomberg Management, Interests and Overnight Rates Tables. Additionally, the manual includes a list of Treasury Reports generated by the system. DOWNLOAD

Manuals for e-IBS® 5.1

The Acceptances module of the e-IBS® is composed of eight menu options: New, Maintenance, Prepayment, Approval, Inquiry, Statements, Product Change, and G/L Change. DOWNLOAD

The Automatic Cash Dispenser menu option in the e-IBS® Miscellaneous module enables the bank or financial institution to access their branches automatic cash dispensers through an IP address. Through this menu option the user can assign a beginning cash balance for the specific dispenser, as well as define and update the dispenser’s basic information such as currency and associated general ledger account.

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For non US Banks, the e-IBS® checkbooks module enables the financial institution’s user to order, keep track of, inquire into, approve and release checkbooks for the customers. The e-IBS® checkbooks module is composed of six menu options: Inquiry, Special Request, Checkbooks Received, Checkbook Sales, Checkbook Approval and Manual Input.

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The e-IBS® system’s Collaterals module offers the user processing capabilities and accounting controls for collaterals brought by a customer as guaranty (not within the bank): Real State, Vehicles, and Jewelry among others. The module also enables the user to tie these and collateral that does reside within the bank,
to a loan or to a line of credit.

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The Collections module in the e-IBS® handles both clean and documentary collections. It enables the user to create new Service Charge Structures, Assign Collections to another G/L, and/or to another product, inquire into a collection’s information, and view related statements.

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The e-IBS® Commercial Paper application was designed to allow users to book any Investment Instruments (Commercial Paper Products, Bonds, Government Debts, Loans Discounted or with discounted premiums, Eurobonds, etc.) Through this application the user can perform Maintenance on Sales, Re-sales, Purchases
and Re-purchases, as well as enter the Market Prices directly into the system.

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The e-IBS® system’s Credit Lines application was designed for the user to open a Credit Line based on available options. These options enable the institution to establish the Credit Line as an umbrella with several credit products deriving from the line. These products can be Letters of Credit, Loans, Overdraft Protection, etc. funded from the original Credit Line.

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The e-IBS® Customers module enables the user to input new customers, update customer’s existing data, approve a customer’s purchases of the bank’s products and transactions, inquire into the customer’s status with the institution, view their asset position, and record any special payment instructions the customer may have.

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e-IBS® Tools module is a solution integrated with the e-IBS® core banking system for the Integrated Electronic Document Management System (IDM), which facilitates the capture and query of forms, images, signatures or any other type of document, as well as the creation of personalized bank document formats.

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Documentation covering the general overview of the eIBS Platform

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The e-IBS® 5.1 enables the bank or financial institutions to encrypt the customer’s information in order to block it from the view of the system’s end users. When the customer’s information has been encrypted, it will only be available through the e-IBS Customer Confidential module, and only to properly authorized individuals. Access to the Customer Confidential module is granted to users through the system’s Security functionality.

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The e-IBS® system’s Escrow Module, enables the user to establish/maintain escrow accounts: determine appropriate balances, compute monthly payments for next escrow account, determine any shortages or surpluses, as well as transact and approve escrow payments to the pertinent institutions

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The e-IBS® system’s Financial Transactions Module enables the user to program and manage financial transactions, designate their parameters, assign service charges, determine offsetting accounts, and finally, to approve and release them. Additionally, the module covers procedures and variations to receive and transmit the different types of communications associated with paying and receiving.

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The e-IBS® system’s Fixed Assets application was designed to provide an efficient and comprehensible system for the processing of Fixed Assets. Fixed Assets are assets acquired by a company that are not intended for immediate consumption (e.g. land, machinery, tools, equipment, furniture, etc.) Fixed Assets can also
include certain immaterial values (patents, licenses, processes) and permanent participations.

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This solution allows the control and tracking of Forward Rates Agreements (FRA’s) in the Integrated Banking System. Through it, the system provides the means to complete the input of contracts, input of market rates on a monthly basis, and input instructions for the settlement of a contract.

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Banks can utilize this manual as a training tool for new and existing employees. It offers a step-by-step explanation of the screens and fields the user will encounter within the General Ledger Module. It covers the Opening of new General Ledger Accounts, their maintenance, and an overview of their closing. The e-IBS® General Ledger module also encompasses the creation of Cost Centers, the set-up of Amortization Parameters, Budgets and Reconcilable Accounts.

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The e-IBS® Portfolio module’s option enables the user to manage financial instruments such as equity’s, mutual funds, bonds or preferred stocks, through the use of three menu options: Instrument, Instrument Inquiry, and Instrument Approval. Through these portfolio’s menu options, the user can open a trade for an instrument, or change an instrument’s interest rate and payment schedule, among others.

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The e-IBS® system’s Internet Banking module is designed to enable customers to have direct interaction via the Internet with their accounts at a bank or financial institution. Through this module the user can define parameters, open and give maintenance to new and existing customers (personal or corporate) as well as reactivate users IDs.

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This option enables a user to establish recurring transfers to be automatically performed by the system.

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The Integrated Banking System (IBS) allows the users to create a table of documents required by type of customer and includes the scanning of such documents for further viewing by any user of the system. The Bank also has the ability to request documents from customers by any frequency previously determined.

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The e-IBS® system’s Letters of Credit application was designed to provide an efficient and comprehensive system for the processing of Letters of Credit. Through this application the user can process Incoming, Outgoing and Stand-by Letters of Credit; Issue documents related to the Letters of Credit; Amend a L/C; and generate General Ledger entries related to the Letter of Credit processing.

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The e-IBS® system’s Official Checks module enables the user to issue, update, inquire into, print and cancel official checks. The module also enables the placement of Stop Payments of official checks previously issued.

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The Overnight Investments option may be accessed when entering a NEW account and may also be accessed during the maintenance of an existing account. This option enables the user to tie a secondary account to the one being added or modified for the purpose of transferring excess funds, or for covering balance deficiencies from the secondary account to the account being added or modified.

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The e-IBS® system’s Payment Orders Module enables the user to create recurring payment orders, designate their parameters, assign service charges, determine offsetting accounts, do an inquiry, modify or delete already existing payment orders. Payment Orders may be periodically requested by a customer or created as a template to be used repeatedly. The e-IBS® system’s Payment Orders Module facilitates the process with the following Payment Order management options: Payment Orders, Payment Order Inquiry, and Payment Order Approval.

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This document covers the SWIFT Payment Instructions for the eIBS System.

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The Portfolio Module is designed to enable the user to administer and control the Private Banking Customer’s investment portfolios. These investment portfolios may consist of common/preferred stocks, mutual funds, and bonds. This module is interactive with Datapro’s e-IBS which utilizes the functionality of the IBS Core Banking System; such as, General Ledger, Inquiries SWIFT, etc. and generates a consolidated account statements of the Private Banking Operations as well as the traditional Banking Operations.

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The Products Module in the e-IBS® System, allows a user to create and define the specific products offered by the institution integrating the e-IBS® system to its
operations. This option enables the user to open products without going through each individual module.

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he e-IBS® Retails Account module allows the user to have ready access to accurate information enabling him/her to offer a high degree of quality service, and greatly improve workflow, timeliness and productivity. Through the Retail Accounts module the user can open and manage retail accounts, place and release holds, and assign an account to a different G/L Number among others, through the use of the module’s fourteen menu options: New, Maintenance, Approval, Inquiry, Statements, Stop Payments, Place Hold, Cancel, Opening Queue, Relations, Anti Money Launder, Account Analysis Other Transactions, Product Change, G/L Change, and IOTA Set-Up.

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The e-IBS® system’s Safe Deposit Box module is composed of five menu options: Types, Locations, Fees, Safe Deposits and Visit Logs. A bank must have vault facilities for the protection of currency, securities and collateral. The safe deposit facilities at banks offer a safekeeping service for their customer to store their valuables.

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The e-IBS® Savings Accounts module enables user to open and thoroughly manage savings accounts in the system through ten menu options: New, Maintenance, Approval, Inquiry, Statements, Place Hold, Cancel, Opening Queue, Product Change, and General Ledger Change.

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The e-IBS® Security module and application provides two security levels:

  • User Profile
  • Access to Menu Option

This way the system assures controls and separation of functions. Additionally the system provides various tracking devices to register and store information relating to all obtained access to the data within the e-IBS®. Historic Records of all financial data (debits & Credits) are kept, as well as records of the static data (name, address, etc.). This historic access tables keep record of the user, the supervisor, the date, the time and the nature of the change or transaction. This data is accessible through inquiries and reports.

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The e-IBS® system’s Tellers module offers the user the options to establish and monitor the teller’s cash limits, passwords, teller transactions, batches and overrides. Through this module user can define and update transaction codes as well as the type of activity allowed including cross reference of accounts to be used by the transaction. Additionally, this module enables the individual teller to process transaction before running the End of Day process.

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The e-IBS® was developed with the latest technology which enables the interaction among the related products that make up the system, among them the eIBS Forms. eIBS Forms is a module used to create, view, edit y save the forms associated to the system using Microsoft Word as a base. These forms are saved in the FTP server previously configured. The system offers various types of forms:

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The e-IBS® Treasury Parameters module enables the user to define parameters that will regulate the appropriate limits for deals and other treasury transactions. The Treasury Parameters module is composed by nine menu options: Settlement Limits, Bloomberg Management, Exchange Rates, Interest Rates Table, Floating Rates Table, Approval Floating Rates, Overnight Rates Table, Rates & Charges Retail and Financial Limits.

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The Treasury User Manual 5.1 provides the user step-by-step directions for the utilization of the e-IBS® 5.1 Treasury and the Treasury Parameters modules. The manual covers all of the module’s ten menu options:
> Dealer Slip
> Back Office
> Treasury Approval
> Transactions
among them; and it reviews all of the Treasury Parameters module’s menu options, through which the user can establish the parameters for Settlements, Financial Limits, Bloomberg Management, Interests and Overnight Rates Tables. Additionally, the manual includes a list of Treasury Reports generated by the system.

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